Present a Safety Session


Helicopter Association International (HAI) is announcing the 2016 HAI Rotor Safety Challenge, an education initiative to be held in conjunction with HAI HELI-EXPO 2016 in Louisville, Kentucky.

Open to all HAI HELI-EXPO® attendees, the Rotor Safety Challenge will feature free safety events and short sessions, conveniently scheduled on show days, that provide a forum for helicopter professionals to learn industry best practices and to —

  • Identify key safety issues facing helicopter professionals
  • Expand their knowledge of safety concepts and professional skills
  • Discover tools and techniques to improve safety performance
  • Prepare for safety challenges facing different segments of the industry
  • Engage in a dialogue among different helicopter professions
  • Identify emerging safety issues relevant to helicopter professionals
  • Earn professional education credit toward the FAA Wings and AMT programs.

HAI invites all industry experts and educators interested in presenting at the Rotor Safety Challenge to submit a proposal for a 60-minute educational session to be delivered at the Kentucky Exposition Center. Safety presentations will be scheduled February 29–March 2, 2016, between the hours of 8:00 a.m. and 6:00 p.m.

HAI seeks proposals for sessions that address safety topics and challenges in a clear and thoughtful manner from all segments of the rotorcraft industry and that represent all helicopter professions. HAI is particularly interested in receiving proposals for sessions that are interactive, speak to timely industry issues or trends, and provide practical tools and techniques attendees can apply at work for improved safety performance.

I. SUBMISSION PROCESS AND REQUIREMENTS

Individuals or vendors who wish to propose a short session to be considered for the Rotor Safety Challenge at HAI HELI-EXPO 2016 must submit a proposal by no later than June 15, 2015. No more than two proposed sessions will be considered for each individual or vendor. Please note that, for a proposal to be accepted, the presenter or presenting organization must be an HAI member or willing to become a member if selected.

A. Subject Areas
Short sessions will be offered for four safety subject areas, each focusing on a specific area of interest:

  • Safety Management
  • Flight Operations
  • Maintenance / Technical Issues
  • Safety Culture / Leadership.

At a minimum, content for proposed sessions must align with at least one of the four safety subject areas.

B. Suggested Presentation Topics
Suggested topics for HAI Rotor Safety Challenge short sessions include, but are not limited to:

Safe landings Safety culture / Just culture Human factors
Crisis management Business case for safety Decision making
Weather conditions and performance Accident factors and prevention FDM/HUMS
Threat and error management SMS implementation and tools Aviation security
International safety standards Crew resource management Safety leadership
NextGen / New technology Maintenance Industry safety performance
Unmanned aircraft operations Fatigue in helicopter professionals Risk management
Training and pilot / mechanic shortage Flight data-monitoring and analysis Hazard identification and management
 

C. Resources Provided by HAI
HAI will provide session presenters with suitable classroom facilities in the Kentucky Exposition Center. Each short session will be scheduled for 60 minutes, and presenters are encouraged to leave time for questions.

Classrooms will be set theater-style to accommodate different instructional and presentation methods and to encourage interaction among session attendees. Presenters should anticipate an audience of 50 or more and design their approach with this in mind. Please note that we are unable to modify room set-ups for individual presentations.

Room set-up will be confirmed upon agreement; however, the set-up should include the following standard equipment: projector and screen, microphone, speaker system, flip chart or white board with markers, and a podium at the front of the room.
Session presenters will be required to arrive 15 minutes in advance of the session to test their presentation with the audiovisual equipment. Presenters may also be required to assist HAI staff or volunteers by distributing the student evaluations.

II. BENEFITS OF PRESENTING

The Rotor Safety Challenge at HAI HELI-EXPO 2016 will offer session presenters a powerful platform to network with more than 18,000 helicopter professionals and to share knowledge, lessons learned, and industry best practices. As a not-for-profit trade association, HAI will not provide training fees or travel reimbursement to selected session presenters. Instead, we encourage industry experts and educators to share their expertise in the spirit of advancing the safety culture of the international helicopter industry.
HAI will offer selected session presenters the following:

  • Complementary three-day registration to HAI HELI-EXPO 2016
  • Valuable experience presenting at the world’s largest helicopter trade show
  • Networking opportunities with and visibility to 18,000+ helicopter professionals
  • Feedback on presentation through the participant evaluations
  • The opportunity to be considered for the HAI Speakers Bureau.

III. PROPOSAL REQUIREMENTS

Please note that partial or incomplete proposals may be rejected. Proposal submissions must include the following items:

Presenter Information (for the primary presenter (point of contact) and, when applicable, for each co-presenter)

  • Name
  • Job title and organization
  • Contact information, including email address, office phone, and cell phone
  • Education, experience, and qualifications, including any certifications
  • Presentations and teaching experience (indicate date, topic, and venue)
  • Short bio (75-word limit)*
  • Headshot of presenter (at least 300 dpi in jpg or png format; size: 2in x 2in)*
  • Any limitations on session date or time
  • HAI membership status.

Session Information

  • Suggested session title (7-word limit)*
  • Session description (75-word limit)*
  • Learning objectives (50-word limit)*
  • Target audience
  • Syllabus, including the topics, tools, techniques, and examples of practical application covered in the presentation
  • Instruction / presentation method
    • Method(s) to be used (for example, lecture, workshop, case study, panel discussion)
    • Interactive / participatory elements.

Program Track

  • Indicate which safety tracks your session should be considered for:
    • Safety Management          
    • Flight Operations
    • Maintenance / Technical Issues
    • Culture / Leadership.

Sample Handout

  • At least one handout should be provided to participants as a takeaway to the session, in order to highlight key concepts, tools and techniques, and examples of practical application. Please include a draft handout for review.

Reference Materials

  • Names and contact information for three to five individuals who have heard you present in the last 24 months (please include organization, email address, and phone number, as well as presentation topic and venue).

*Note: If your session is selected, these items will be used on HAI’s website and in other marketing and on-site materials. They should be submitted to HAI in publishable quality, within requested guidelines, and employ language likely to generate interest from HAI HELI-EXPO attendees. HAI reserves the right to edit or alter any item prior to publication.

IV. PROPOSAL SUBMITTAL

Interested individuals should prepare session proposals in compliance with all instructions outlined in this Call for Presenters. Proposals must be signed by an individual or vendor official with legally binding authority.

Please submit by using the online form. As necessary, you may send supporting materials to education@rotor.org.

If you have any questions, please contact:

Anne Nevel
Manager of Education Programs
Helicopter Association International
anne.nevel@rotor.org
703-302-8467

V. SELECTION OF PRESENTERS AND NOTIFICATION

A. Selection and Notification Process
HAI will conduct the selection of Rotor Safety Challenge session presenters in the following manner:

  • This document will be made available to all interested individuals and posted on www.rotor.org
  • Proposals will be received and evaluated
  • Individuals will be contacted with a response.
B. Schedule  
Call for presenters issued May 1, 2015
Deadline for proposal submissions June 15, 2015
Anticipated selection of presenters/notification August 17, 2015
Anticipated presentation dates February 29–March 2, 2016


C. Evaluation Criteria

HAI anticipates making final selections based on the following criteria: clarity of proposal; appeal and timeliness of topic; session fit with program purpose; relevance to audience; presenter’s education, experience, and qualifications; session benefits, tools, and practical application; level of interaction with audience; diversity of presenters; diversity of participating organizations, industry segments, and helicopter professions; and evaluations from previous years’ sessions.

D. Notification of Decision
Individuals will be notified of HAI’s decision regarding submitted session proposals.
If selected to provide a session, you will be —

  • Assigned to one or two 60-minute session(s), during which you will present to an audience of up to 50 participants or more. Sessions will be scheduled February 29–March 2, 2016, between the hours of 8:00 a.m. and 6:00 p.m.
  • Required to sign an agreement and accept terms that include providing an electronic copy of the session presentation and handout to HAI at least 30 days in advance of the session for distribution to session participants.
  • Required to provide HAI with royalty-free license to record, use, reproduce, and distribute your presentation and handout in the future, including on HAI’s website, with appropriate attribution to you.
  • Required to refrain from promoting or marketing your organization and its products, programs, or services, or those of any other organization, during your assigned 60-minute session. Presentations perceived as a sales pitch will not be accepted.

E. HAI’s Right to Reject
HAI reserves the right to reject any and all proposals, or portions of any proposal, at its sole discretion without cause.

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