| 2012 |
| June 29 |
Lottery 1 (Stages 1, 2, 3, & 4) application for space and payment due |
| Aug. 17 |
Lottery 2 (Stages 1 & 2) application for space and payment due |
| Aug. 31 |
Lottery 1 booth assignment confirmations sent |
| Oct. 12 |
Lottery 2 booth assignment confirmations sent |
| Early November |
Exhibitor Services Kit available online |
| Nov. 9 |
Last day to cancel or reduce space and receive partial refund minus 25% administrative fee (see the Additional Rules and Regulations ) |
| Late November |
HAI Pilot Safety and Flight Operations Guidelines sent to exhibitors bringing aircraft |
| Dec. 7 |
Booth Variance Request Deadline |
| Dec. 7 |
Last day to cancel or reduce space and receive partial refund minus 50% administrative fee (see the Additional Rules and Regulations ) |
| Dec. 31 |
Last day to apply for space and be included in the Program & Exhibit Guide |
| 2013 |
| Jan. 11 |
Hotel Reservation Deadline - Group |
| Jan. 25 |
Hotel Reservation Deadline - Individual |
| Feb. 3 |
Deadline to submit HAI forms from the Exhibitor Services Kit |
| Feb. 3 |
Official Vendor Discount Deadline |
| Feb. 3 |
Aircraft Display and Insurance documents due to HAI Operations |
| Feb. 15 |
Deadline to purchase Additional Exhibit Hall Guest Passes |
| March 5–7 |
Exhibit hall open |